Accomplishments / Automation
Automated 1,000+ Weekly Invoices, Saving Two Full-Time Positions
- Company
- Rolfson Oil
- Role
- Vice President of Operations
- When
- Mar 2025 – Oct 2026
- Category
- Automation
Problem
Accounts receivable handled 1,000+ open invoices and tickets every week by hand, at 5 to 8 minutes each.
Action
Built Power Automate workflows with the AR team that process open invoices and open tickets in the background, then scaled the approach to 30+ workflows across the business.
Result
Saved 83+ staff hours a week, roughly two full-time positions of payroll, with better accuracy than manual entry.
What I did
- Worked with the AR team to map the manual open-invoice and open-ticket process.
- Built Power Automate workflows that now handle that work in the background.
- As Executive Vice President, scaled the approach to 30+ workflows across AP, AR, sales, logistics, and dispatch.
The math
| Invoices per week | 1,000+ |
| Manual time per invoice | 5 to 8 minutes |
| Hours saved per week (at 5 minutes) | 83+ |
| Equivalent | About two full-time positions |
Results
- 83+ staff hours a week freed up, even at the low end of the time estimate.
- Fewer errors than manual processing.